Executive Assistant to the Regional Chancellor (Finance)
Dept Number/Name: 3-5110-000 / Regional Chancellor
College Division: USFSP-Regional Chancellor
Salary Plan: Administrative
Job Code/Title: 2208 / Office Administrator
Hiring Salary/Salary Range: $58,000 - $64,000
Position Number: 00011579
ORGANIZATIONAL SUMMARY:
The Regional Chancellor's Office at USF St. Petersburg serves as the central hub for strategic leadership, campus-wide coordination, and community engagement. The office is dedicated to advancing the university's mission of academic excellence, research innovation, and community partnership. The team is led by Regional Chancellor Christian Hardigree, who provides visionary leadership and represents the campus within the broader USF system and to external stakeholders. She is responsible for ensuring the campus aligns with institutional goals, advocating for resources, and fostering an inclusive environment for students, faculty, and staff.
POSITION SUMMARY:
The Office Administrator is a professional administrative position performing work directly related to the management and operation of executive-level offices within the University. This position requires knowledge of the university-wide environment and well-developed skills and abilities in performing a wide range of administrative duties. The position also requires independent decision making and involves unique and specialized knowledge of the operating policies and procedures of the University.
SPECIAL REQUIREMENTS:
Organizational skills. Strategic planning and scheduling skills. Time-management skills. Verbal and written communication skills. Critical thinking skills. Quick-learning skills. Detail-oriented.
RESPONSIBILITIES:
Keeps appointment calendar for executive administrator and schedules meetings and conferences
Oversees day-to-day office operations and administrative support activities
Coordinates administrative and logistical support for travel to meetings and conferences and attends when needed.
Serves as a representative and ambassador to the Regional Chancellor's office, both with internal and external stakeholders
Manages and monitors status of the contracts and tracks expenditures
Performs other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with at least five years of experience in an office or administrative support position or a Bachelor's degree and three years of related experience. Additional education may not be substituted for this experience requirement.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
PREFERRED:
Preferred applicants will have at least five years of Administrative Experience in higher education.
USF St. Petersburg
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38594
Posting Date: 01/23/2025
Posting End Date: 02/12/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - St. Petersburg Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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