Academic Services Administrator (Finance)
Department: Department of Criminology / 0-1221-000
College/Division: College of Behavioral and Community Sciences
Salary Plan: Administrative
Hiring Range: $50, 000 - $60,000
JOB SUMMARY
An Academic Services Administrator is responsible for the administration of a specific academic program, project, service, or function to include academic program planning, implementation and evaluation. This job performs administrative functions directly related to academic instruction.
NATURE OF WORK
This position generally reports to a member of the faculty with administrative duties, such as a Dean, Associate or Assistant Dean, Department Chair, or Academic Program Director, but may also report to an administrative department directly supporting instructional functions. Academic Administrators are involved in a broad range of administrative duties supporting instruction, including matters such as curriculum development, evaluating quality and methods of instruction, researching and recommending new programs and/or revisions to existing programs, establishing and maintaining academic standards and degree requirements, accreditation matters, course scheduling and space allocation, program marketing and recruitment. An Academic Administrator must maintain extensive knowledge of university, college, and department policies and procedures, and be able to interpret and apply them to support faculty and students. This is administrative and analytical work which is directly related to the academic mission of the university, requiring the application of discretion and judgment on matters of significance with respect to curriculum, course management and instruction. As such the duties of this position are intended to qualify for exempt status under the administrative duties exemption of the Fair Labor Standards Act. The duties of this position are distinguished from positions providing general business administration support to academic departments, which would not be appropriate for this classification.
EXAMPLE OF DUTIES
Administer academic policies and advise faculty, staff, and students on policy matters related to the academic program.
Fulfill department or unit responsibilities for admissions recruitment and program marketing.
Supervise administrative staff supporting the academic program to fulfill program support requirements.
Analyze quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews.
Write reports and prepare presentations about the academic program, instructional activity, program planning, etc.
Develop the semesterly course schedule for graduate, undergraduate, and distance learning courses. Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction.
Coordinate the submission and development process for new course offerings, new programs, and program revisions.
Serve as a liaison with other academic and administrative departments regarding the academic program, representing the program on cross-functional teams, policy committee, and work groups.
Coordinate the recruitment and credentialing of adjunct faculty.
Prepare materials and assessments for posting via online web pages.
Schedule Graduate Assistants, Interns, Physician preceptors, patients, and other personnel and/or subjects required to meet instructional requirements.
Perform other administrative and analytical duties supporting the academic mission of the department, college, or unit.
MINIMAL QUALIFICATIONS/EDUCATION/EXPERIENCE
This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
PREFFERRED QUALIFICATIONS:
2-3 years of experience at USF with experience with Finance Mart, Bull Marketplace, and the full array of functions in Microsoft Office suite, and familiarity with Banner, FAST, FAIR, GEMS, Oracle, Canvas, 25Live, and Qualtrics
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38857
Posting Date: 03/05/2025
Posting End Date: 03/19/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) and Employee Polygraph Protection Act (EPPA) .
To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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