Admin Finance Coordinator (Project Management)

Provides financial assistance to the COM Office of the Dean by performing accounting and financial analysis. 

Duties:

• Manages all departmental accounts. 
• Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers. 
• Creates cost spending certification reports. 
• Monitors and ensures money is spent correctly. 
• Sets up new vendors and ensures invoices are on the correct accounts. 
• Makes cash deposits into special accounts. 
• Maintains budget and grant administration, Pcard management, and OU Foundation funds.
• Analyzes departmental financial procedures.  
• Makes recommendations for change and develops strategy for change.  
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise.  
• Contacts various offices to request information as needed. 
• May conduct some training of office personnel.  
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Assists with training employees. 
• Ensures work is completed in a timely manner.
• Oversees records maintenance (inventory, office files, etc)
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests. 
• Pick up vendor payment checks.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.

Skills:

• Working knowledge of office procedures       
• Working knowledge of accounting processes      
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word), Emphasis on Excel      
• Excellent interpersonal skills       
• Ability to work as a team member     
• Ability to complete tasks in an efficient and timely manner      
• Ability to multitask and self-motivated     
• Ability to communicate professionally verbally and in writing       
• Advanced computer skills with wide knowledge of business software     
• Detail oriented for accuracy of data and information      
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical: 
  • Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.
• Environmental:
  • Standard office environment.

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Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.