Office Administrator (Administrative)
Hoy Excavating is a leading firm in the heavy civil construction industry, with a proud history of delivering complex infrastructure projects across the Kansas City region. Our portfolio spans site development and grading, paving, infrastructure, and disaster relief efforts underscoring our commitment to excellence and innovation.
Hoy Excavating offers a supportive and dynamic work environment where innovation and hard work are recognized and rewarded. We believe in investing in our employees through professional development and advancement opportunities. Join us and be a part of a team that shapes the infrastructure in and around one of America's most vibrant cities.
Job Summary:
We are currently seeking an Office Administrator to help maintain effective badging, communications, supplies in the office, and may take on other duties generally associated with office clerical support.
Essential Functions / Responsibilities:
- Oversee facility security badging process and ensure all personnel have proper badges issued for work-site entry (approximately 50% of position is this function).
- Assist payroll personnel with certified payroll duties to help ensure compliance with current wage order 31 (prevailing wage), B2G
- Review paper Daily Labor Force Reports (DLFR's) for completion and accuracy; e-comply and communication with sub-contractors
- Receive and forward deliveries and communications to different staff and departments.
- Organize meetings, schedule conference rooms, direct visitors and arrange transportation as needed.
- Perform clerical duties, such as data entry, answering phone calls, and responding to emails.
- Order supplies for office such as coffee, paper, lunches and materials.
- Support field interviews in compliance with Current Wage Order 31.
- Vendor communication, scheduling and coordination (i.e. printing company and janitorial services).
- Fleet vehicle maintenance admin (Emkay)
- Provide administrative support to staff and management as needed.
Qualifications Requirements:
- Associate's degree in office administration preferred or equivalent experience.
- 2 years' experience in administrative support or related role.
- Proficient in MS Office Suite.
- Familiarity with office equipment, such as fax machines and copy machines.
- Strong oral and written communication.
- Highly organized with ability to multi-task.
- Must be able to meet deadlines and put in the time needed to get the job done.
- Strong work ethic with integrity and commitment to compliance and team environment.
Qualifications Preferences:
- Design-build experience.
- AASHTOWare experience
- Cross-section and mass haul analysis.
- Previous field experience in surveying and/or project management.
Physical Requirements and Working Environment:
- Work is performed indoors and outdoors.
- Ability to sit, stand, walk, bend, frequently lift and/or move up to 20 lbs. and occasionally lift and/or move up to 50 lbs.
Hoy Excavating is an Equal Opportunity Employer (EOE). We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, national origin, ancestry, citizenship, age, mental or physical disability, pregnancy, sex, marital or domestic partnership status, veteran status, sexual orientation, gender identity, genetic information, or any other characteristic protected by applicable federal, state or local law, ordinance or regulation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
See job description