Administrative Assistant (Finance)

About Shermco

Since 1974, Shermco has become North America's largest and fastest growing NETA-accredited electrical testing organization. Our focus is to make sure electrical power systems are functioning properly and safely. Add to that our Professional Engineering Group, Rotating Machinery Division, Renewable Energy Services, and Field Repair and local Repair Service Centers, places Shermco in a position to handle all things electrical. All done with an emphasis on safety and client service. That's why we say... if it's in the electrical power system, Shermco does it.

Backed by Gryphon Investors, a leading private equity firm focused on profitably growing and competitively enhancing middle-market companies in partnership with experienced management, Shermco is poised for the next decade and beyond.

Shermco U.S. is seeking a Part-Time Administrative Assistant

ADMINISTRATIVE ASSISTANT

Due to a large scale project, we are seeking administrative/office management support to help successfully and efficiently help run our office, as well as provide exceptional support to our employees, managers and customers. This role will last through March 2024.

Job Responsibilities and Expectations:

• Collect and enter data into ERP (Navision) and other databases (i.e. PowerDB)
• Organize and ensure completeness of reports
• Answer incoming telephone calls, route callers to intended recipient or take messages as appropriate
• Assist Operations with purchasing and billing activities as assigned
• Provide administrative support functions as needed or requested by the operations team
• Typing, filing, copying, project assistance, and form updates
• Schedule travel arrangements as requested
• Perform timecard compilation and reporting for all staff
• Assist in the generation, design and conformity of all corporate forms, business cards, stationery, calendars, as well as tags, stickers and specialty QA forms
• Interface with accounting on paperwork problems or investigation requirements
• Maintain and keep office and safety supplies
• Coordinate the acquisition of PPE and technician uniforms
• Scan and post all credit card receipts as needed
• Perform special projects as requested
• Other duties as needed or assigned by Management

Minimum Qualifications:

To qualify for consideration, you must meet each of the following minimum qualifications and requirements:

• High School diploma; some college a plus
• Professional in appearance and attitude both internally and with the public
• At least 2 years of successful experience working in an administrative support role
• Able to work in a fast-paced, self-directed entrepreneurial environment
• Exceptional verbal and written communication skills
• Highly proficient computer skills; including MS Word, Excel, Outlook, and Internet search skills
• Excellent telephone personality skills
• Strong organization skills; excellent time management skills
• Highly energetic and self-starter
• Able to multi-task the activities with shifting priorities
• Must be honest and reliable
• Must be able to read, write, and fluently speak English.

Other Requirements:

• All offers are conditioned on acceptable results from a background check and drug and alcohol screening.
• Must be willing to travel as needed.
• Must have a valid driver's license, and currently have and be able to maintain a good driving record.
• Ability to use hands and fingers on a keyboard and use a mouse.
• Ability to traverse throughout a multi-story building via stairs and/or elevators.
• Ability to clearly see and view the details of words, tables and images on a computer screen for long periods of time.
• Must be able to crawl, climb, stand and lift up to 75 lbs., with or without reasonable accommodations.
• Must be able to pass a fit for duty physical exam.

EQUAL OPPORTUNITY EMPLOYER | DRUG-FREE WORKPLACE

Shermco is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Shermco is a drug-free workplace.

NO AGENCIES PLEASE

No Agencies Please. Any unsolicited resumes sent to Shermco from a third party, such as an Agency, including unsolicited resumes sent to Shermco mailing address, fax machine or email address, directly to Shermco System Integration employees, or to Shermco System Integration resume database will be considered Shermco property. Shermco will not pay a fee for any placement resulting from the receipt of an unsolicited resume.