Office Coordinator (Administrative)
Ready to be part of something special?
Join our Family!
Under supervision of the Plant Manager, provide administrative support for the Ankeny Plant through preparing correspondence, meeting facilitation, planning and execution of special events, etc.
Total Rewards: Health, Dental, Vision, STD, LTD benefits available on date of hire; 5% 401(k) Match, 2x Base Salary in Life Insurance; 15 days paid vacation; 40 hours paid sick time; On-Site Cafeteria.
- Prepares correspondence, communication materials, presentations, Excel Templates and reports, for the Ankeny Plant.
- Researches information, compiles statistics, gathers and computes various data; prepares special and/or one-time reports, replies to inquiries, selecting relevant data from a variety of sources.
- Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings facilities usage, events and/or travel arrangements, as required.
- Plans and executes events funded by the culture budget; maintains annual master calendar to ensure timely planning and execution of special events.
- Manages the external vendor that performs cleaning and sanitation of the office areas.
- Maintains an accurate filing system, both electronic and physical.
- Enters and processes invoices for the plant ensuring on-time payment and accuracy.
- Prepares and distributes the Ankeny plant newsletter on a monthly basis.
- Responsible for designing, ordering, organizing and distributing all Company apparel.
- Responsible for stocking, staffing, and scheduling internal Company Store.
- Coordinates and fulfils external donation requests for product and gift baskets.
- Prepares and verifies accuracy of expense reports and forwards for approval.
- Supports team by performing tasks related to organization and strong communication; exhibits polite and professional communication via phone, e-mail and mail.
- Serves as backup receptionist and manages mail when full-time receptionist is away from the office.
Minimum Experience:
- 2-4 years of Administrative Experience
- Must be proficient with Microsoft Office Applications: Outlook, Excel, Work, PowerPoint, Publisher, OneNote.
- Adobe experience preferred
Minimum Education:
High School Diploma;
Business Administration or related field preferred.
Skills and Abilities:
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Makes timely decisions.
Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
Confidentiality – Demonstrated ability to maintain confidentiality.
Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities.
