Legal Coordinator (Administrative)

Job Description

Position Summary

We are seeking a tech-savvy, detail-oriented, and self-motivated professional with outstanding interpersonal and communication skills to join our Legal Department. The Legal Coordinator will support the operations of the Contracts Team by managing the intake process for contracts, maintaining, and updating information in various systems, and serving as the primary contact for NDAs. Additionally, the Legal Coordinator will provide administrative assistance to the Contracts Team, which includes three attorneys and several contracts professionals.

The ideal candidate has proven experience working collaboratively within a high-performance team and effectively balancing the needs of busy professionals. This role will report directly to the VP, Deputy General Counsel.

Primary Responsibilities

• Manage intake of new contract requests, including confirming assigned Legal Department resources and asking preliminary questions.

• Create, maintain, and update information in a matter management system, contract lifecycle management tool, and other databases.

• Draft, review, and revise certain contracts (NDAs, amendments, and other simple agreements), as directed.

• Schedule meetings and conference calls using Microsoft Outlook. Manage calendars to ensure optimal scheduling and coordination, proactively resolving conflicts and prioritizing key meetings.

• Assist Contracts Team with contracts, including document formatting, editing, generating comparisons, routing to stakeholders, coordinating signatures, tracking and following up on status, and drafting correspondence.

• Generate reports on contract activity to support Contracts Team's management and prioritization of work. Monitor, analyze, and report on Contracts Team data.

• Identify and provide internal clients with applicable contract templates. Assist internal clients with properly completing templates. Review completed contracts.

• Assist with maintaining and updating standard contract templates/playbooks.

• Train internal clients and Legal Department colleagues on NDA process, NDA templates, and use of Adobe Sign. Champion proper use of technology tools.

• Provide administrative support on special projects as needed. Perform such other duties as may be assigned from time to time.

Additional Responsibilities

• Process invoices via Ariba (track against budgets), new vendor setups, and POs.

• Prepare and process expense reports using Concur.

• Coordinate, plan, and schedule travel and itineraries for the Contracts Team.

• Assist with preparing reference materials, training guides/manuals, PowerPoint presentations, meeting agendas, etc.

• Conduct legal research to gather relevant information.

• Perform other general administrative duties, including filing, sorting and directing mail, preparing overnight courier packages, ordering supplies, photocopying, scanning, etc.

• Provide backup support for other administrative personnel.

Qualifications

• Bachelor's degree required.

• 2+ years of administrative/office support (experience in a legal environment preferred).

• Extensive Microsoft Office Suite and Adobe Acrobat experience and skills, including advanced knowledge of document editing, shortcuts, and Excel formulas.

• Contract lifecycle management, matter management, SharePoint, OneDrive, and/or other workflow or document management software experience preferred.

Core Competencies to be Successful

• Professional, can-do attitude.

• Tech-savvy – adept at using Legal Department's technology tools.

• Strong work ethic.

• Ability to multi-task in a high-performance environment, including handle a high volume of matters, determine priorities, and timely complete tasks and projects.

• Commitment to quality, including high degree of accuracy and attention to detail.

• Effective communication skills, both written and verbal.

• Exemplary people skills with ability to build productive working relationships.

• First-rate organizational and time management skills.

• Ability to work effectively in a team environment and independently.

• Quick study.

• Commitment to growing and enhancing skills and knowledge (growth mindset).

• Problem solving skills, including the ability to identify issues, obstacles, and opportunities, and then develop and implement effective solutions.

Physical Requirements/Work Environment

Must be able to sit and/or stand for long periods of time and work on a computer for extended periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a hybrid position working in our Rochester, NY office.

Location

Rochester, New York

Additional Locations

Job Type

Full time

Job Area

Legal & Public Affairs

The salary range for this role is:

$24.51 - $35.27

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  Our compensation is based on cost of labor. For remote locations or positions open to multiple locations, the pay range may reflect several US geographic markets, including the lowest geographic market minimum to the highest geographic market maximum. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.  At Constellation Brands, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

Equal Opportunity

Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).

Not sure you meet all qualifications? Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

Salary Minimum: 24.51Salary Maximum: 35.27